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Computerized ID Card Generation System for Students and Employees with Secure Digital Record Management

1st Surya Prabha R

Department of Computer science (of Affiliation)

Sri Krishna Arts and Science College

(of Affiliation)

Coimbatore, India

suryaprabhar@skasc.ac.in

2nd Sai Vignesh D

Department of Computer science (of Affiliation)

Sri Krishna Arts and Science College

(of Affiliation)

Coimbatore, India

saivignesh1906@gmail.com

ABSTRACT

The Student ID Card Generator System is a computerized solution designed to automate the process of creating and managing identification cards for students and employees in educational institutions and enterprises. Traditional manual methods of ID card creation are time-consuming, prone to human error, and vulnerable to forgery. This system replaces these manual processes with an efficient and reliable software-based approach, ensuring accurate data management, secure authentication, and quick generation of ID cards. By integrating a centralized database, the system provides a platform where administrators can generate cards in bulk, maintain records, and verify user information, significantly reducing administrative workload and operational inefficiencies.

The system also enhances user experience by allowing students and employees to register, log in, and view their ID cards online. Security features, such as unique identification numbers, database verification, and controlled administrative access, prevent  duplication  and  unauthorized  use.

Additionally, the system supports flexibility for future improvements, such as real-time photo capture and QR code integration for instant verification. Overall, this project ensures a fast, secure, and error-free ID card management system that improves institutional record-keeping, data accuracy, and operational efficiency.

Moreover, the Student ID Card Generator System is scalable and flexible, allowing it to function at institutions of various sizes. Designed to allow for ease of use and interaction, the system can be used by administrators and students without the need for extensive training. The Student ID Card Generator System allows institutions to store all information securely in a centralized database, where all records are easily retrievable and modifiable while eliminating the chance of data loss. Whereas administrators would previously perform a lot of administrative tasks manually, by automating these activities, the Student ID Card Generator System demonstrates operational improvements in efficiency, and reliability, strengthens security compliance, and helps lessen the number of human errors.

Keywords- ID Card Generator, Student Identification, Employee Management, Database Security, Automated Card Generation